Sample Reports

Contractor WIP and 13-week cash forecast examples.

See how a work-in-progress (WIP) schedule and a rolling 13-week cash forecast help Washington contractor owners understand job margins, billing gaps and upcoming cash needs.

Example figures demonstrate how the reporting works. Your reports are tailored to your business, available records and agreed scope. See the service scope and fees →

WIP and job-margin example →   13-week cash forecast example →

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Sample 1 · Work in Progress

Contractor WIP schedule: job progress and billing.

Illustrative reporting example

Job 14 — mechanical contract

Job facts as entered in the sample WIP schedule. Example figures.
Contract value$1,000,000
Original estimated total cost$750,000
Revised estimated total cost$800,000
Cost incurred to date$480,000
Estimate to complete$320,000
Billed to date$550,000
Completion 60% cost-to-cost: $480,000 of $800,000 (illustrative method)
Earned to date $600,000 60% of the $1,000,000 contract
Billing gap $50,000 underbilled: earned $600,000 vs. billed $550,000

What this tells the owner

  • A margin exception. The revised cost estimate moves expected gross profit from $250,000 (25%) to $200,000 (20%)—a five-point slip worth understanding before the next bid repeats it.
  • Progress versus billing. The job has earned $600,000 against $550,000 billed, so $50,000 of completed work is not yet invoiced.
  • The next questions. What changed in the remaining cost? What supports the billing gap, and when can it be invoiced?

A simplified illustration: completion here uses a cost-to-cost calculation for clarity, and the reporting basis in a real engagement depends on what is agreed. An underbilled amount is not cash in hand—collection follows the contract’s billing terms, and nothing here asserts collectibility or lender/surety acceptance.

Sample 2 · Rolling 13-Week Cash Forecast

13-week cash flow forecast: receipts, payments and balances.

Illustrative reporting example

13-week cash outlook

Projected week-end balances · Opening cash: $100,000

Lowest projected balance: $25,000 in week 3. Six consecutive weeks fall below the example’s $50,000 planning threshold.

Orange marks weeks 3–8, below the example’s planning threshold. Your threshold depends on your business and its commitments. Exact figures follow below.

All figures in thousands of dollars. Example amounts with assumed timing; receipts are not guaranteed collections.
Week Receipts Payments Ending balance
1809585
29010075
36011025
41109045
5808540
61009545
79510040
8908545
91059060
1011511065
11809550
1212010565
1311010075

What this tells the owner

  • Cash timing. The lowest projected week-end balance arrives in week 3 ($25,000), driven by a light receipt week against steady payments—visible weeks ahead, while there is still time to act.
  • A stretch to manage. The balance sits below the sample $50,000 threshold from week 3 through week 8, then rebuilds. The owner can weigh moving a payment, pulling an invoice forward or arranging other cover before committing cash.
  • The next questions. Which receipts in weeks 2–3 are firm? Which payments have flexible timing?

A forecast organizes expected receipts and payments under stated assumptions. It is a planning tool that changes as real receipts, payments and operating plans change—it does not guarantee that cash will be sufficient.

Keep a copy of the reporting examples.

First page of the sample contractor pack PDF: a WIP schedule for an example $1,000,000 job Sample 3-Page Contractor Pack: WIP Schedule, Cash Forecast, Margin Exceptions. Example figures demonstrate the reporting format. The PDF uses selectable text; this page is the accessible web version of the same material. Download the sample pack (PDF) →

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